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Kalamazoo College
(c)CMcGuireKSpr2011_0080

Credit Card Policies

Policy Statement
The College credit card program is intended to streamline and simplify purchasing and accounts payable functions. The College credit card is a tool that reduces transaction costs, facilitates timely acquisition of materials and supplies, automates data flow for accounting purposes and offers flexible controls to help ensure proper usage. The card may be used with any merchant who accepts Visa, either in-store, by phone, mail, fax or on-line, subject to the College's purchasing and travel policies.

Program Overview
The College credit card program is designed to complement existing purchasing processes including petty cash, check requests, and low dollar purchase orders. The College credit card program is not intended to avoid or bypass current payment procedures and purchasing policies. Proper documentation and record keeping is essential.

Definitions:

  • Cardholder - College employee whose name appears on the credit card and is accountable for all charges made and reporting and documentation associated with that card.
  • Department Liaison - Support staff that assists the Cardholder with the compilation and submission of credit card statements/expense reports
  • Cardholder Supervisor - The employee within each department who is responsible for reviewing the Cardholder's transactions and verifying that all charges associated with the credit card are supported by the appropriate documentation.

Credit Card: Visa Travel Benefits

Visa Auto Rental Collision Damage Waiver Program - Cardholders are provided coverage on a 24-hour basis for damage due to collision or theft up to the actual cash value of most rental vehicles when certain terms and conditions are met.  Please do not purchase additional insurance coverage. 

*Coverage does not include special purpose vehicles such as cargo vans and 15 passenger vans.

Travel Accident Insurance - Cardholders become covered automatically by Visa for travel accidents when the entire Common Carrier fare is charged to the College credit card.

Lost Luggage Insurance - Cardholders that pay for the cost of Common Carrier tickets with their College credit card are eligible to receive reimbursement for their checked luggage and its contents for the difference between the “value of the amount claimed” and the Common Carrier’s payment, up to $1,250 per trip, provided the luggage was lost due to theft or misdirection by the carrier.

Visa Roadside Dispatch - For $59.95 per roadside assistance service call, the program includes:

  • Towing (up to five miles included*)
  • Tire changing (must have inflated spare)
  • Jump Starting (battery boost)
  • Lockout Service
  • Fuel Delivery (cost of fuel not included)
  • Winching

Not Reviewed