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Kalamazoo College
(c)CMMcGuire-20150513-0004

Purchasing Policies

To better serve the campus community, the College has established a series of cost saving policies and procedures for the most commonly purchased goods and services.  

The object of these policies is to:

  • Competitively bid more goods and services to achieve the best price and quality of service
  • To reduce the number of vendors used to purchase the same products
  • To reduce the number of check requisitions that are processed and the number of checks written
  • To reduce late fees, missed cash discounts, and sales tax payments
  • To increase the use of purchasing consortiums to take advantage of volume discounts
  • To establish clear guidelines and uniform purchasing practices throughout the campus community.

Please see the Procedures section on Requesting a Purchase Order

Purchasing: Flowers and Gifts in Recognition of Life Events

When the member of the College community experiences a significant life event, such as birth, illness, or death, please contact the Assistant to the President.

Please provide the following information:

  • Name of the individual
  • Relationship to the College
  • Nature of the event
  • Date of the event
  • Place of the event and any related arrangements (hospital or funeral home - name, address, and phone number)
  • Contact name, address, and phone number

All employee recognition is coordinated by the Assistant to the President under the following guidelines:

  • Upon death of an employee or his/her immediate family member (spouse, parent, sibling, child), the College will send a floral arrangement.  In exceptional circumstances, a memorial contribution may be made with approval of the President.
  • For faculty and staff, the birth or adoption of a child, hospitalization, illness, or injury will be recognized with a floral arrangement.

Departments that wish to recognize these and other life events such as birthdays or marriage are expected to contribute personal funds toward any flowers or gifts.  Supervisors that wish to provide holiday gifts to staff are also expected to contribute personal funds.

Keywords: flower purchase

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