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Purchasing Policies

To better serve the campus community, the College has established a series of cost saving policies and procedures for the most commonly purchased goods and services.  

The object of these policies is to:

  • Competitively bid more goods and services to achieve the best price and quality of service
  • To reduce the number of vendors used to purchase the same products
  • To reduce the number of check requisitions that are processed and the number of checks written
  • To reduce late fees, missed cash discounts, and sales tax payments
  • To increase the use of purchasing consortiums to take advantage of volume discounts
  • To establish clear guidelines and uniform purchasing practices throughout the campus community.

Please see the Procedures section on Requesting a Purchase Order

Purchasing: Gifts

Gifts to acknowledge and thank external speakers or other College supporters should not exceed $50.  Gift cards or gift certificates are not permitted.

President Staff takes responsibility for gifts to members of the College community to recognize birth, death, or illness, as well as tokens of gratitude at retirement.  (Please see the policy related to Flowers and Gifts in Recognition of Life Events)

Individuals or departments interested in giving gifts to College employees to celebrate holidays, retirement, life events or recognize special contributions or services should be purchased with personal funds and should not be purchased with College funds. 

Gifts to students to recognize special contributions or services or extracurricular activities should be of nominal value, not to exceed $25.  Gifts to student employees should be provided infrequently to meet IRS guidelines regarding employee compensation.  Gift cards or gift certificates may not be purchased with College funds for student volunteers or student employees.

Keywords: gifts

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