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Kalamazoo College
(c)CMMcGuire-20131114-0761
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Purchasing Policies

To better serve the campus community, the College has established a series of cost saving policies and procedures for the most commonly purchased goods and services.  

The object of these policies is to:

  • Competitively bid more goods and services to achieve the best price and quality of service
  • To reduce the number of vendors used to purchase the same products
  • To reduce the number of check requisitions that are processed and the number of checks written
  • To reduce late fees, missed cash discounts, and sales tax payments
  • To increase the use of purchasing consortiums to take advantage of volume discounts
  • To establish clear guidelines and uniform purchasing practices throughout the campus community.

Please see the Procedures section on Requesting a Purchase Order

Purchasing: Expenses Not Reimbursable by the College

The following is a list of expenses that will not be reimbursed by the College.  This list is intended as a guide and is not inclusive of all expenses which are not reimbursable by the College:

  • Commuting costs from home to campus.
  • Traffic fines, court costs, parking violations, towing charges, and auto repairs.
  • Personal grooming services, such as barbers, hairdressers and shoe shines. 
  • Annual premiums for personal property insurance or annual fees for personal credit cards including liability insurance for lost cards.
  • Doctor bills, prescriptions and other medical services unless covered by the College’s health benefit plans.
  • Credit card delinquency fees, over limit fees or finance charges.
  • Bank or ATM fees.

For a list of travel expenses that are also not reimbursable by the College, see Travel Expenses Not Reimbursable by the College section under the Travel Policy section.

Not Reviewed

List of policies