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Kalamazoo College
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Purchasing Policies

To better serve the campus community, the College has established a series of cost saving policies and procedures for the most commonly purchased goods and services.  

The object of these policies is to:

  • Competitively bid more goods and services to achieve the best price and quality of service
  • To reduce the number of vendors used to purchase the same products
  • To reduce the number of check requisitions that are processed and the number of checks written
  • To reduce late fees, missed cash discounts, and sales tax payments
  • To increase the use of purchasing consortiums to take advantage of volume discounts
  • To establish clear guidelines and uniform purchasing practices throughout the campus community.

Please see the Procedures section on Requesting a Purchase Order

Purchasing: Expenses Not Reimbursable by the College

The following is a list of expenses that will not be reimbursed by the College.  This list is intended as a guide and is not inclusive of all expenses which are not reimbursable by the College:

  • Commuting costs from home to campus.
  • Traffic fines, court costs, parking violations, towing charges, and auto repairs.
  • Personal grooming services, such as barbers, hairdressers and shoe shines. 
  • Annual premiums for personal property insurance or annual fees for personal credit cards including liability insurance for lost cards.
  • Doctor bills, prescriptions and other medical services unless covered by the College‚Äôs health benefit plans.
  • Credit card delinquency fees, over limit fees or finance charges.
  • Bank or ATM fees.

For a list of travel expenses that are also not reimbursable by the College, see Travel Expenses Not Reimbursable by the College section under the Travel Policy section.

Not Reviewed