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Purchasing Policies

To better serve the campus community, the College has established a series of cost saving policies and procedures for the most commonly purchased goods and services.  

The object of these policies is to:

  • Competitively bid more goods and services to achieve the best price and quality of service
  • To reduce the number of vendors used to purchase the same products
  • To reduce the number of check requisitions that are processed and the number of checks written
  • To reduce late fees, missed cash discounts, and sales tax payments
  • To increase the use of purchasing consortiums to take advantage of volume discounts
  • To establish clear guidelines and uniform purchasing practices throughout the campus community.

Please see the Procedures section on Requesting a Purchase Order

Purchasing: Federal Funds

Effective July 1, 2016

Purchases with federal funds of supplies or services that exceed $3,500 but are less than $150,000 require at least two quotes for cost comparisons prior to making the purchase.  Copies of quotes should be forwarded to in the Business Office to retain for audit purposes.  If an item or service is available only from a single source, this also must be documented.

Purchases of $150,000 or greater require a competitive bid process.  Please contact Catherine Bonnes for more information.

(OMB, 2 CFR Part 200, Subpart D, Section 200.320) 

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