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Kalamazoo College
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Purchasing Policies

To better serve the campus community, the College has established a series of cost saving policies and procedures for the most commonly purchased goods and services.  

The object of these policies is to:

  • Competitively bid more goods and services to achieve the best price and quality of service
  • To reduce the number of vendors used to purchase the same products
  • To reduce the number of check requisitions that are processed and the number of checks written
  • To reduce late fees, missed cash discounts, and sales tax payments
  • To increase the use of purchasing consortiums to take advantage of volume discounts
  • To establish clear guidelines and uniform purchasing practices throughout the campus community.

Please see the Procedures section on Requesting a Purchase Order

Purchasing: Federal Funds

Effective July 1, 2016

Purchases with federal funds of supplies or services that exceed $3,500 but are less than $150,000 require at least two quotes for cost comparisons prior to making the purchase.  Copies of quotes should be forwarded to Catherine.Bonnes@kzoo.edu in the Business Office to retain for audit purposes.  If an item or service is available only from a single source, this also must be documented.

Purchases of $150,000 or greater require a competitive bid process.  Please contact Catherine Bonnes for more information.

(OMB, 2 CFR Part 200, Subpart D, Section 200.320) 

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