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Travel Policies

Travel: Dependent Expenses

Spouse or Other Dependent Travel

The payment of travel expenses for spouses & partners of College employees is not permitted without prior approval from the President and all the conditions listed below are met.

  • The spouse/partner attends and contributes to the official function.
  • The activities of the spouse/partner relating to College business are outlined.
  • The purpose of the travel and the expenses incurred are fully documented.
  • The presence of the spouse/partner must be deemed essential to the work of the College. 

Presidential Spousal/Partner Travel

The President is often required to have extensive and unique contact with the public on behalf of the College. Spouses/partners often make an important contribution to the success of events when the President is performing official duties in such areas as Development.  The College also benefits when spouses/partners participate in professional development programs related to their specific roles and responsibilities.  Consequently, the College will pay the President’s spouse’s/partner’s travel expenses if all the following conditions are met:

  • The spouse/partner attends and contributes to the official function. This includes events when the spouses of the College’s guests are expected to be present.
  • The activities of the spouse/partner relating to College business are outlined.
  • The purpose of the travel and the expenses incurred are fully documented.
  • The presence of the spouse/partner must be essential to the President’s ability to carry out her/his business function for the College. 

If the presence of the spouse/partner is not essential, the properly documented travel expenses will be reimbursed and the expenses will be treated as a taxable fringe benefit.

The President’s travel expenses, including spousal/partner travel, are reviewed by the Chair of the Audit Committee of the Board of Trustees on a semi-annual basis.


Spousal/Partner Travel Policy approved by the Audit Committee on June 10, 2010

Not Reviewed