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36 - Bonn x Leah Buckley

Long and Extended Term Study Abroad 2014-2015

Region-Specific Orientations Health and Safety Orientations Additional Orientations
Visa Workshops LT and ET 2014
Pre-departure Deadlines

LONG- AND EXTENDED-TERM PRE-DEPARTURE ORIENTATIONS:
SPRING QUARTER 2014

Program Sites: Australia, Perth; Botswana, Gabarone; Chile, Santiago or Valparaíso; China, Beijing; China, Hong Kong; Costa Rica, San Jose; Denmark, Copenhagen; Ecuador, Quito Liberal Arts; Ecuador, Quito Environment & Ecology; France, Clermont-Ferrand; France, Strasbourg; Germany, Bonn; Germany, Erlangen; Greece, Athens; Hungary, Budapest; Hungary, Budapest; India, Varanasi; Israel, Beer Sheba; Israel, Jerusalem; Italy, Rome; Japan, Hikone; Japan, Kyoto; Japan, Tokyo; Kenya, Nairobi; Mexico, Oaxaca; Scotland, Aberdeen; Sénégal, Dakar; Spain, Cáceres; Spain, Madrid; Thailand, Chiang Mai; UK England Lancaster; UK England, London; UK England, London.

Orientations are mandatory. Non-attendance jeopardizes your participation in study abroad and this may lead to withdrawal from your program. Attendance is recorded at each orientation.

Region-Specific Orientations - Mandatory   

Covers program information, academic credits, role of resident director or on-site staff, and emergencies, university and class structure, housing arrangements, local transportation, and getting involved in the community.

Mon, Mar 31
4:00-5:00pm
Australia Region-Specific: Dewing 103
Tues, Apr 8
11:30 – 12:30 pm
Thailand Region-Specific: Dewing 103
Thurs, Apr 10
11:30 – 12:30 pm
Botswana, Kenya, and Senegal Region-Specific: Dewing 103
Thurs, Apr 10
11:30 – 12:30 pm
Italy Region-Specific: Dewing 310
Thurs, Apr 10
4:00 – 5:00 pm
China, Beijing Region-Specific: Dewing 205
Sat, Apr 12
9:30 – 10:20 am
Denmark and Greece Region-Specific: Dewing 103
Sat, Apr 12
10:30 – 11:20 am
England and Scotland Region-Specific: Dewing 103
Sat, Apr 12
1:00 – 1:50 pm
Hong Kong and Japan Region-Specific: Dewing 103
Sat, Apr 12
2:00 – 2:50 pm
Hungary and Israel Region-Specific: Dewing 103
Tues, Apr 15
11:30 – 12:30 pm
Madrid and Strasbourg Region-Specific: Dewing 103
Thurs, Apr 17
11:30 – 12:30 pm
Caceres and Clermont-Ferrand Region-Specific: Dewing 103
Thurs , Apr 17
4 – 5 pm
Bonn and Erlangen Region-Specific: Dewing 205
Tues, Apr 22
11:30 – 12:30 pm
India Region-Specific: Dewing 305
Tues, Apr 22
4 - 5 pm
Mexico, Chile, Costa Rica Region-Specific: Dewing 210
Tues, Apr 29
4 -5 pm
Ecuador Region-Specific: Dewing 305

Health and Safety Orientations - Mandatory

Covers student responsibilities, physical and emotional health, dealing with culture shock, and safety issues (assault, drugs, and alcohol) while abroad.

Tues, April 22
11:30 - 12:30pm              
Australia and European countries: Dewing 103. Australia, Denmark, England, France, Germany, Greece, Hungary, Italy, Scotland, and Spain.

Thurs, April 24

11:30am - 12:30pm
   
Africa, Asia, South America, Middle Eastern countries: Dewing 103.
Botswana, Chile, China, Costa Rica, Ecuador, Egypt, Hong Kong, India, Israel, Japan, Kenya, Mexico, Senegal, and Thailand.

Additional Orientations

Tues, Apr 8
11:30 – 12:30 pm
Campus France Tutorial - Mandatory for Strasbourg and Clermont-Ferrand. 
Wed, Apr 23
5:30pm - 6:30pm
Africa Orientation - Mandatory for Botswana, Kenya, and Senegal
Covers African values and white racial identity. Past participants and international students will be available for questions. Olmsted Room.
Anytime in Spring Quarter 2014
Online training at http://www2.pacific.edu/sis/culture/index.htm
                   "What's Up With Culture?" Highly recommended for all.
This online cultural training resource will cover expectations, values and behaviors, and intercultural communication Please follow the link and complete the training before the end of Spring Quarter.
Thurs, May 8
11:30am - 12:30pm
Past Participant Sessions - Past participants answer specific questions about the program sites. Suggested topics: homestays, what to pack, independent travel, social life, telephones/internet, cost of living, what happens when you step off of the plane, etc.

Locations:

Australia - Dewing 114
Botswana - Dewing 304
Chile - Olds Upton 110
China, Beijing - Olds Upton 316
China, Hong Kong - Olds Upton 207
Costa Rica - Dewing 201
Denmark - Olds Upton 321A
Ecuador - Dewing 300
England, Goldsmiths - Upjohn Library 303
England, Lancaster - Olds Upton 304
England, LSE - Olds Upton 112
France, Clermont - Dewing 204
France, Strasbourg - Dewing 305
Germany, Bonn - Olds Upton 409
Germany, Erlangen - Olds Upton 412
Greece - Upjohn Library 302
Hungary, BSCS - Upjohn Library 305
Hungary, BSM - Upjohn Library 408
India - Upjohn Library 306
Israel, Ben Gurion - Upjohn Library 308
Italy, AUR - Dewing 200
Japan, Doshisha - Dewing 205
Japan, JCMU - Upjohn Library 311
Japan, Waseda - Upjohn Library 312
Kenya - Dalton Theatre
Mexico - Upjohn Library 310
Scotland - Olds Upton 103
Senegal - Dewing 310
Spain, Caceres - Fine Arts 20
Spain, Madrid - Dewing 304
Thailand - Dewing 305

Visa Workshops - Mandatory for eligible programs

If you are participating in a long- or extended-term program, you  must have a student visa to enter your program’s host country. If your program is eligible for CIP visa assistance, and you want the CIP to assist you with the visa application process, you must attend the visa workshop listed below for your country. You should complete your visa application at the workshop—not before! At the workshop, we will answer your visa questions, and help you complete and proof-read your visa application. Please refer to your program-specific checklist to see what you need to bring to this session. If you wish to apply for and pay for your visa on your own, please schedule an appointment with the CIP. All sessions will be held at Common Time from 11:30 - 12:30 pm unless otherwise noted.

Note: Regulations and the application process for the student visa are governed by the independent foreign consulate. You will need to be in regular contact with the CIP throughout spring quarter and the summer prior to departure for updates about this process. In some cases, you will need to appear in person at the appropriate consulate either in spring quarter or early summer. You may be restricted to apply to the consulate that is located in the same region as their permanent residence. For students who live in the Midwest, the consulate location is typically Chicago. For students who reside in the East Coast, this may be Washington DC or New York. For students on the West Coast, the appropriate consulate may be in Los Angeles or San Francisco. For students in the South, this could be Texas, Atlanta, Georgia, or Miami, Florida. You will be responsible for expenses to travel to the consulate if they require a personal appearance.

Tues, Apr 15       Chile Visa Workshop: Dewing 207
Thurs, Apr 17 Ecuador Visa Workshop: Dewing 207
Thurs, Apr 24 France Visa Workshop: Recital Hall
Tues, Apr 29 Spain Visa Workshop: Dewing 103
Thurs, May 1 Italy Visa Workshop: Dewing 103
Tues, May 6 Kenya and Senegal Visa Workshop: Dewing 207
Tues, May 13           Thailand  Visa Workshop: Dewing 103
TBA Australia Visa Workshop: TBA

Long and Extended Term Pre-departure Deadlines

Make sure that you read and sign your pre-departure electronic documents and complete, sign, and turn in your forms by your program’s specific deadlines s so that you do not risk withdrawal from participation in study abroad. Most of these materials reside on Hornet Passport (HPP). In addition, you must read (and mark as read) all HPP Learning Content. Please refer to your program-specific pre-departure checklist for a comprehensive list of deadlines specific to each program.

Note: Foreign consulates and host universities reserve the right to request additional materials and to alter deadlines without prior notice. Therefore you need to check your K email account and campus mailbox consistently and often for further notices and materials.

The following are due by Wednesday, April 2, 2014 the 1st week of Spring Term:

  • PARTICIPATION CONFIRMATION
  • $300 NON-REFUNDABLE DEPOSIT - Please include your name, student ID number and study abroad site on check. Your check should be made out to “Kalamazoo College.” Cash and money order are also acceptable.
  • INSURANCE FORM - use this form to either confirm adequate insurance coverage abroad or to enroll in HTH insurance. Read this form in its entirety before filling it out. A parent/guardian signature is required if you plan to remain covered as a dependent abroad.
  • PROOF OF INSURANCE - A copy of your insurance card, front and back and/or a letter from your insurance company stating that you are covered overseas.  Please have the insurance company state the maximum dollar amount that will be covered in the letter.
  • UPLOAD OF PASSPORT – Upload the picture/signature page of your valid and signed passport to HPP. Please make sure that the passport number, photo, and your signature are clear on the uploaded copy.
  • HEALTH HISTORY - This is a general assessment of your health. Your parent/guardian or physician’s signature is not required.
  • STUDENT AGREEMENT
  • TRAVEL SAFETY POLICY           
  • AIR TRAVEL FORM – You will receive only if you have a subsidy.          
  • GENERAL RELEASE AND COVENANT NOT TO SUE
  • COMMUNICATION AGREEMENT
  • PASSPORT PHOTOS - Turn in photos in envelope the CIP provided. Follow the directions on the envelope.  These photos will be used for school records, visa applications, and more.
  • NON-K PROGRAM STUDENT RESPONSIBILITIES - Applies to all Non-K programs. Students are responsible for maintaining eligibility to the Non-K program according to the program’s requirements.

The following are due by Friday, May 9, 2014 the 6th week of Spring Term:

  • SUMMER ADDRESS UPDATE - Please complete this thoroughly – we send students very important information (such as airline ticket details) over the summer.
  • ICRP AGREEMENT - Applies only to programs that have an ICRP
  • ICRP SELF-ASSESSMENT WORKSHEET and ICRP RÉSUMÉ UPLOAD - Applies only to programs that have an ICRP