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Long and Extended Term Study Abroad 2016-2017

Region-Specific Orientations Health and Safety Orientations Additional Orientations
Visa Workshops LT and ET 2016-2017
Pre-departure Deadlines


Program Sites: Australia, Perth; Botswana, Gabarone; Chile, Santiago or Valparaíso; China, Beijing; China, Hong Kong; Costa Rica, San Jose; Denmark, Copenhagen; Ecuador, Quito Liberal Arts; Ecuador, Quito Environment & Ecology; France, Clermont-Ferrand; France, Strasbourg; Germany, Bonn; Germany, Erlangen; Greece, Athens; Hungary, Budapest; Hungary, Budapest; India, Varanasi; Israel, Beer Sheba; Israel, Jerusalem; Italy, Rome; Japan, Hikone; Japan, Kyoto; Japan, Tokyo; Kenya, Nairobi; Mexico, Oaxaca; Scotland, Aberdeen; Sénégal, Dakar; Spain, Cáceres; Spain, Madrid; Thailand, Chiang Mai; UK England Lancaster; UK England, London; UK England, London.

Orientations are mandatory. Non-attendance jeopardizes your participation in study abroad and this may lead to withdrawal from your program. Attendance is recorded at each orientation. There are no "make-up" activities.

Region-Specific Orientations - Mandatory   

Covers program information, academic credits, role of resident director or on-site staff, and emergencies, university and class structure, housing arrangements, local transportation, and getting involved in the community.

Column title Column title Column title
Thurs, Mar 29, 1st week 11:30-12:30 pm Australia Region-Specific: Dewing 103
Thurs, Mar 31, 1st week 11:30 –12:30 pm Italy: AUR and ICCS Region-Specific: Dewing 114
**Thurs, Mar 31, 1st week 11:30 - 12:30 pm England and Scotland Region-Specific: Dewing 103**
**Thurs, Mar 31 1st week 4-5 pm Denmark and Greece Region-Specific: Dewing 206**
Mon, Apr 4, 2nd week 4-5 pm Thailand Region-Specific: Dewing  103
Tues, Apr 5, 2nd week 11:30-12:30 pm China, Beijing Region-Specific: Dewing 307
**Tues, Apr 5 2nd week 11:30 – 12:30 pm Hungary and Israel Region-Specific: Dewing 114**
Thurs, Apr 7, 2nd week 11:30 –12:30 pm Botswana, Kenya, and Senegal Region-Specific: Dewing 103
**Thurs, Apr 7, 2nd week 10:30 – 11:20 am Hong Kong and Japan Region-Specific: Dewing 114**
Tues, Apr 12, 3rd week 11:30 – 12:30 pm Madrid and Strasbourg Region-Specific: Dewing 103
Tues, Apr 12, 3rd week 11:30 – 12:30 pm Ecuador Region-Specific: Dewing 305
Thurs, Apr 14, 3rd week 11:30 – 12:30 pm Clermont-Ferrand Region-Specific: Dewing 103
Thurs , Apr 14, 4th week 4:00 -5:00 pm Bonn and Erlangen Region-Specific: Dewing 305
Tues, Apr 19, 4th week 11:30 – 12:30 pm Mexico, Chile , Costa Rica Region-Specific: Dewing 210
Tues, Apr 19, 4th week 11:30 – 12:30 pm India Region-Specific: Dewing 305
Mon, Apr 25,     5th week 4:00 - 5:00pm Caceres Region -Specific: Dewing 114


Health and Safety Orientations - Mandatory

Covers student responsibilities, physical and emotional health, dealing with culture shock, and safety issues (assault, drugs, and alcohol) while abroad.

Tues, Apr 19, 4th week 11:30 – 12:30 pm Australia and European countries: Dewing 103. Australia, Denmark, England, France, Germany, Greece,  Hungary, Italy, Scotland, and Spain.
Thurs, Apr 23, 4th week 11:30 – 12:30 pm Africa, Asia, South America, Middle Eastern countries: Dewing 103. Botswana, Chile, China, Costa Rica, Ecuador, Egypt, Hong Kong, India, Israel, Japan, Kenya, Mexico, Senegal, and Thailand.

Additional Orientations

Tues, Apr 5, 2nd week 11:30 - 12:30pm Campus France Tutorial - Mandatory for Strasbourg and Clermont-Ferrand: Dewing 207
Wed, Apr 20, 4th week 5:30 - 6:30pm Special Africa Orientation - Mandatory for Botswana, Kenya, and Senegal: Olmsted Room
Covers African values and white racial identity. Past participants and international students will be available for questions.
Complete before May 5th "What's Up With Culture?" Highly recommended for all.
This online cultural training resource will cover expectations, values and behaviors, and intercultural communication Please follow the link and complete the training before the end of Spring Quarter.
Thurs, May 5, 6th week 11:30am - 12:30pm Past Participant Sessions - Highly Recommended Past participants answer specific questions about the program sites. Suggested topics: homestays, what to pack, independent travel, social life, telephones/internet, cost of living, what happens when you step off of the plane, etc.

Australia - Dewing 114
Chile - Olds Upton 110
China, Beijing - Olds Upton 316
China, Hong Kong - Olds Upton 207
Costa Rica - Olds Upton 313
Denmark - Olds Upton 321A
Ecuador - Dewing 300
England, Lancaster - Olds Upton 304
England, LSE - Olds Upton 112
France, Clermont - Dewing 204
France, Strasbourg - Dewing 301
Germany, Bonn - Omlsted Room
Germany, Erlangen - Olds Upton 412
Greece - Upjohn Library 302
Hungary, BSCS - Upjohn Library 305
Hungary, BSM - Olds Upton 408
India - Upjohn Library 306
Italy, AUR - Dewing 200
Italy, ICCS - Dewing 207
Japan, Doshisha - Dewing 205
Japan, Waseda - Upjohn Library 312
Mexico - Upjohn Library 310
Scotland - Dewing 103
Spain, Caceres - Dewing 210
Spain, Madrid - Dewing 304
Thailand - Dewing 305

Visa Workshops - Mandatory for eligible programs

If you are participating in a long- or extended-term program, you  must have a student visa to enter your program’s host country. If your program is eligible for CIP visa assistance, and you want the CIP to assist you with the visa application process, you must attend the visa workshop listed below for your country. You should complete your visa application at the workshop—not before! At the workshop, we will answer your visa questions, and help you complete and proof-read your visa application. Please refer to your program-specific checklist to see what you need to bring to this session. If you wish to apply for and pay for your visa on your own, please schedule an appointment with the CIP. All sessions will be held at Common Time from 11:30 - 12:30 pm unless otherwise noted.

Note: Regulations and the application process for the student visa are governed by the independent foreign consulate. You will need to be in regular contact with the CIP throughout spring quarter and the summer prior to departure for updates about this process. In some cases, you will need to appear in person at the appropriate consulate either in spring quarter or early summer. You may be restricted to apply to the consulate that is located in the same region as their permanent residence. For students who live in the Midwest, the consulate location is typically Chicago. For students who reside in the East Coast, this may be Washington DC or New York. For students on the West Coast, the appropriate consulate may be in Los Angeles or San Francisco. For students in the South, this could be Texas, Atlanta, Georgia, or Miami, Florida. You will be responsible for expenses to travel to the consulate if they require a personal appearance.

  Column title Column title
Tues, Mar 29, 1st week 11:30 – 12:30 pm Italy Visa Workshop: Dewing 305
Thurs, Mar 31, 1st week 11:30 – 12:30 pm Ecuador Visa Workshop: Dewing 307
Thurs, Apr 7, 2nd week 11:30 – 12:30 pm Spain Visa Workshop: FAB Recital Hall
Tues, April 12, 3th week 11:30 – 12:30 pm Kenya Visa Workshop: Dewing 307
Thurs, April 14, 3th week 11:30 – 12:30 pm Thailand Visa Workshop: Dewing 305
Thurs, April 21, 4th week 11:30 - 12:30 pm France Visa Workshop: FAB Recital Hall

Long and Extended Term Pre-departure Deadlines

Make sure that you read and sign your pre-departure electronic documents and complete, sign, and turn in your forms by your program’s specific deadlines s so that you do not risk withdrawal from participation in study abroad. Most of these materials reside on Hornet Passport (HPP). In addition, you must read (and mark as read) all HPP Learning Content. Please refer to your program-specific pre-departure checklist for a comprehensive list of deadlines specific to each program.

Note: Foreign consulates and host universities reserve the right to request additional materials and to alter deadlines without prior notice. Therefore you need to check your K email account and campus mailbox consistently and often for further notices and materials.

The following are due by Tuesday, April 5, 2016 the 2nd week of Spring Term:

  • $300 NON-REFUNDABLE DEPOSIT - Checks must be made payable to Kalamazoo College. In the check's memo line include the student’s name, the student’s K ID number, and the program’s name. Check payments must be submitted to the Business Office. Cash is acceptable if payment is made in person at the Business Office. (Be sure to get a receipt for all transactions.) Payments can be made on-line via the Portal. (Be sure to print receipt confirmation page.) NOTE: TURN RECEIPT INTO THE CIP WITH ALL OTHER MATERIAL SUBMISSIONS.
  • INSURANCE FORM - use this form to confirm adequate insurance coverage abroad. Read this form in its entirety before filling it out. A parent/guardian signature is required if you plan to remain covered as a dependent abroad.
  • PROOF OF INSURANCE - A copy of your insurance card, front and back. For specific programs a letter from your insurance company stating that you are covered overseas.  Please have the insurance company state the maximum dollar amount that will be covered in the letter.
  • UPLOAD OF PASSPORT – Upload the picture/signature page of your valid and signed passport to HPP. Please make sure that the passport number, photo, and your signature are clear on the uploaded copy.
  • HEALTH HISTORY - This is a general assessment of your health. Your parent/guardian or physician’s signature is not required.
  • AIR TRAVEL FORM – You will receive only if you have a subsidy.          
  • PASSPORT PHOTOS - Turn in photos in envelope the CIP provided. Follow the directions on the envelope.  These photos will be used for school records, visa applications, and more.
  • NON-K PROGRAM STUDENT RESPONSIBILITIES - Applies to all Non-K programs. Students are responsible for maintaining eligibility to the Non-K program according to the program’s requirements.

The following are due by Friday, May 6, 2015 the 6th week of Spring Term:

  • SUMMER ADDRESS UPDATE - Please complete this thoroughly – we send students very important information (such as airline ticket details) over the summer.
  • ICRP AGREEMENT - Applies only to programs that have an ICRP
  • ICRP SELF-ASSESSMENT WORKSHEET and ICRP RÉSUMÉ UPLOAD - Applies only to programs that have an ICRP