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Registering Online

The online WebAdvisor system, available via the Hornet Hive Portal (portal.kzoo.edu), provides information and tools to help you prepare for registration and registering online, including:

 

ACCESSING THE SYSTEM:

Go to portal.kzoo.edu and sign in with your user name and password.

The WebAdvisor menu, which includes your academic history and registration screens, is on the right side of the portal page.  You can look at the course schedule, your current schedule, previous courses you've taken, your placement and test results, and your progress towards meeting your degree requirements at any time.  You can even select your preferred courses (similar to adding items to a wish list or shopping cart) before your assigned registration time.  To actually register, though, you must meet with your advisor, have your advisor lift your advising hold, and then go online during your assigned registration time.  You will receive an email from the Registrar's Office each term with your registration start time; your assigned time will continue until 4pm the following day.

 

PREPARATION AND PLANNING:

To prepare for your meeting with your advisor and for online registration, you should review the courses you have taken, view your degree audit, and check out courses on the course schedule.  You may even want to select an initial set of courses and add them to your preferred courses list (you could think of this as a wish list).

Viewing Previous Courses and Your Degree Audit:

See the Transcript and Degree Audit menu items under the Academic Profile tab in WebAdvisor.

Searching the Online Course Schedule:

To see what courses are being offered and when they meet, click on Search Course Schedule under the Registration tab in WebAdvisor.  This will take you to a page where you can specify what kinds of courses you want to search for. You can customize searches to find courses from specific departments, courses that meet specific requirements (e.g., FY, Sophomore, and Senior Seminars), courses that meet at specific times, etc.

Examples:

  • To search for all courses being offered during the Winter term, set the Term pull-down menu to "Winter 2011" and then scroll to the bottom and click on the Submit button (or just hit "Enter").
  • To search for a specific course, choose the appropriate Term then set the Subject and Course Number in the first row to the subject and course number you are interested in (for example, "African Studies" and 104), then click on Submit.
  • To search for all Sophomore Seminars being offered during a given term, choose the appropriate Term and then choose "Sophomore Seminars" from the pull-down menu just below Course Levels. Then click on Submit.
  • To see if any Music courses are Sophomore Seminars, choose the appropriate Term, then set the Subject and Course Levels in the first row to "Music" and "Sophomore Seminars."  Then click on Submit.
  • To search for all Sophomore Seminars and all Classics courses at any level, choose the appropriate Term, set the pull-down menu just below Course Levels to  "Sophomore Seminars," and set the pull-down menu below Subjects in the next row to "Classics." Then click on Submit

You get the picture! There are a number of other ways you can focus your search, but these are some of the most useful.

Specifying your preferred courses:

A preferred section list is similar to a wish list or shopping cart in an online store.  Creating such a list will make it easier to register quickly during your actual registration time, but don't be fooled:  Just because you create a preferred course list does NOT mean you have registered for those courses!

To create a list of preferred courses, click on Register for Sections under the Registration tab in WebAdvisor. You will  see a list of options; choose "Search and register for sections." This will take you to almost the same Search page you see when you choose Search Course Schedule. This time, though, the search results page will include a Select column with checkboxes. Check the Select box for each course you want to choose and click on the Submit button at the bottom of the page. If a course has more than one section, you can select just one section or select several if you don't care which section you are put in.  (If you know exactly what courses and what sections you want to take, you can use the "Express registration" option rather than "Search and register for sections.")

Note: You may see a message at the top of the search results page saying that co-requisite classes will also be displayed. For example, a search for all First-Year Friendly courses would include BIOL 112: Evolution and Genetics, but the "Search and register" results page would also show BIOL 112L, the lab associated with BIOL 112, since students must register for both together.

Once you submit your selections, the system will build a "Preferred Sections" page. You can add or remove courses from this list as often as you need to, until you finally register. To add another course to the list, go back to Register for Sections in the menu on the left. To remove a course, choose "RM Remove from list" from the Action pull-down menu for the course and then click on Submit.

You can put more courses than you actually plan to take in your Preferred Sections page. For example, perhaps you have identified six courses that are of particular interest to you. You might put all six on your Preferred Sections page. When you actually go to register, you will register in only three of them, but the others will be handy if some fill before you register. You can also do the same thing for a class with multiple sections, such as BIOL 112, ECON 101, or PSYC 101.

Don't forget to consider taking a PE activity course, Music lessons, or a Music ensemble to provide variety and balance to your quarter.

 

ONLINE REGISTRATION:

You can experiment with the registration functionality and even build a Preferred Sections page (which acts as a wish list or shopping cart) at any time. However, you will not be able to actually register into classes until your registration time. You must meet with your advisor and your advisor must lift your advising hold before you will be able to register.  This needs to be done at least the day before your registration appointment.  (You can see whether your advisor has released your advising hold by viewing “My Restrictions” from your WebAdvisor menu.)

Your registration must occur within your assigned registration period. Your registration date and time will be sent to you via campus email.  These times are determined by class (seniors, then juniors, then sophomores, etc., with random assignments within each class cohort). A student’s registration period continues from the assigned date and time until 4:00pm the next day, at which time the next evening’s group will be given exclusive access to the registration system. After all groups have had initial access, the system will re-open for the drop/add period, during which students may make adjustments to their schedules.

The easiest way to register is to build a Preferred Sections list as described above (Specifying your preferred courses). Next click on Register and Drop Sections under the Registration tab in WebAdvisor.  (Or choose the "Register for previously selected sections" option under Register for Sections; this goes to the same page.)  You can register in one or more of your preferred sections explicitly, by choosing "RG Register" from the Action pull-down menu next to each course, or you can register in all the sections in your list by choosing "RG Register" in the Action pull-down menu above the list. Then click on Submit at the bottom of the page.

A Registration Results page will display the result of your submission, including any failure or error messages and a listing of all sections for which you are currently registered. Check this carefully and then verify that you are registered in the correct courses by going to My Class Schedule under the Academic Profile tab in WebAdvisor.

Note: What if I get errors?

You might receive errors for any of several reasons.

  • You might be trying to register before (or after) your registration time.
  • One of your courses might have prerequisites that you haven't met.
  • You might need to select a "co-requisite" course, such as the lab that accompanies a science or language course.
  • You might have chosen two courses with conflicting meeting times.
  • One of your chosen courses might be full already.
  • One of your chosen courses might require the instructor's permission, in which case you will have to register by bringing an Add Form signed by the instructor to the registrar's office.
  • You might be trying to register for too many courses. You may register for a maximum of 3.9 units (a seminar, two other courses, associated labs, and optional partial-credit PE or Music activities).  Eligible students who wish to overload must bring a signed Add Form for their fourth course to the registrar's office during the drop/add period. 

If you encounter any of these errors, remove the problem course sections from the list and choose alternatives before you Submit again.

ADJUSTING YOUR CLASS SCHEDULE:

During the drop/add period you will be able adjust your class schedule (drop classes you are registered in and add others).

To drop a course, go to Register and Drop Sections under the Registration tab of WebAdvisor. This page will show your remaining Preferred Sections list, followed by the courses in which you are registered. Each course you are registered in has a Drop checkbox next to it; click that box and Submit.

To add a course, choose the "RG Registration" Action in the Preferred Sections part of the page, just as you did to register for courses originally, and Submit.

Before you drop a course, look carefully at the course schedule and make sure that the classes you want to add have enough room. The course schedule shows how many seats are left and what the class's total capacity is. If a course shows 0/25, for example, that means that there are no seats left in a class whose total capacity is 25.  (Warning: the number of seats remaining is misleading for cross-listed courses; in those cases you are better off figuring out how many seats have been taken in each cross-listed section, adding them together, and then comparing that to the total capacity.)