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Kalamazoo College
(c)CMcGuireKSpr2011_0153

Reserve Guidelines for Faculty (Print & Electronic)

The Library provides Reserve services for materials that will be in heavy demand throughout the quarter. Items placed on Reserve must either be items from the Library's collection or personal instructor copies. Review copies and materials owned by other libraries may not be placed on Reserve.

Reserve items are held behind the circulation desk and may be checked out for two hours (audiovisual materials for four hours) during the Library's open hours or overnight. Electronic Reserve materials may be accessed online at any time. You may search for materials on Reserve (including Electronic Reserve) by instructor name or course number.

Please contact circulation@kzoo.edu with any questions.

General Guidelines

  • Please bring all items for Reserve to the Circulation Desk, along with the completed Reserve Request Form (PDF).
  • Reserve items are processed between 8am and 4pm Monday through Thursday and between 8 a.m. and noon on Friday.
  • We cannot accept verbal requests made by phone or through a circulation desk worker.
  • Please include a complete bibliographic citation and notice of copyright on the first page of each copy submitted for Reserve.
  • Please allow 48 hours to process Reserve requests. Please do not notify your class of the availability of Reserve items on until you have received a confirmation from the Library that your Reserves are processed and available.
  • Unpublished manuscripts (SIPs, student papers, etc.) require explicit permission from the copyright holder in order to be placed on Reserve.
    See the Library's Policy on Unpublished Works and Reserve for more information and a permission form.

Copyright

  • The Library adheres to the Fair Use Guidelines of United States Copyright Law (Title 17, United States Code). If a Reserve reading is determined to fall outside of Fair Use Guidelines, the faculty member must seek permission to use the material for electronic or print Reserve.
  • For items requiring copyright clearance, permission to copy may be requested through the Copyright Clearance Center (CCC).
  • If the copyright holder denies permission to use the material for Reserve, the Library will remove it.
  • Copyright permission must be granted for those items requiring it before they can be processed for Reserve or placed on Kalamazoo College servers.
  • The Circulation Department requires copies of letters of permission, evidence of fees paid, or evidence of permission granted for submission of Reserve items that require copyright clearance.
    Please bring your letter of copyright clearance or permission to copy to the Circulation supervisor.
  • The Information Services Faculty Handbook Copyright Policy (PDF file) from the Information Services Faculty Handbook contains guidelines on permissible copying of copyrighted works.
  • For audio Electronic Reserves, the Library follows the Statement on the Digital Transmission of Audio Reserves  from the Music Library Association.
  • See COPYRIGHT POLICIES FOR MATERIALS ON RESERVE OR RESIDING ON KALAMAZOO COLLEGE SERVERS for more information on permissible copying.

Books

  • Books owned by the Kalamazoo College Library or personal copies owned by the instructor may be placed on Reserve.
  • Review copies and materials owned by other libraries cannot be placed on Reserve. If the Library does not own a needed item, please order it through the Library's Collection Services.
  • The Library does not retrieve items for Reserve; faculty or someone from the academic department must retrieve Library items from shelves.
  • Books on Reserve circulate for two hours (or overnight if they are checked out less than two hours prior to closing)

Photocopies: Journal Articles and Book Chapters

  • Please provide the Library with copies of articles and book chapters.
  • Materials owned by other libraries (such as interlibrary loaned materials) cannot be placed on Reserve. However, it may be possible to get copyright permission through the Copyright Clearance Center (CCC). Please contact circulation@kzoo.edu for more information.
  • Photocopied materials must include a full bibliographic citation and notice of copyright to assure copyright compliance.
  • The Library does not retrieve items for Reserve; faculty or someone from the academic department must retrieve Library items from shelves.
  • Bound periodicals may be placed on Reserve for up to two weeks. If journal articles are needed for the entire term, please photocopy them according to copyright guidelines and submit them for Electronic Reserve
    (see COPYRIGHT POLICIES FOR MATERIALS ON RESERVE OR RESIDING ON KALAMAZOO COLLEGE SERVERS).

Audiovisual Materials

  • Videos, DVD's, CD's, and slides owned by the Kalamazoo College Library or personal copies owned by the instructor may be placed on Reserve.
  • Review copies and materials owned by other libraries cannot be placed on Reserve. If the Library does not own a needed audiovisual item, please order it through the Library's Collection Services.
  • Multiple copies (up to 1 copy per 15 students) may be placed on Reserve.
  • Audiovisual materials on Reserve circulate for four hours (or overnight if they are checked out less than four hours prior to closing).

Electronic Reserve

There are two types of Electronic Reserve offered by the Library: text and audio. For text materials, the Library can link to full-text articles already available in our licensed online databases (if this is permitted in our license agreement) and Library staff can scan articles not available online into PDF format. For audio materials, the Library offers Electronic Reserve in MP3 format.

  • Electronic Reserve files are placed in a password protected directory on a college server.
  • Only current Kalamazoo College students, faculty, and staff may access Electronic Reserve files, using their username and Kalamazoo College password.
  • Electronic Reserve files may be accessed both on and off campus.
  • Electronic Reserve materials are removed from the server at the end of each quarter.
  • For audio Electronic Reserves, digital copies may be made of whole movements or whole works. The Library follows the Statement on the Digital Transmission of Audio Reserves from the Music Library Association.
  • Audio CD's owned by the Kalamazoo College Library (or portions thereof) or personal copies of CD's may be placed on Electronic Reserve.
  • Materials owned by other libraries cannot be placed on Electronic Reserve.

If you have questions, contact circulation@kzoo.edu.