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Kalamazoo College
(c)CMcGuireKSpr2011_0162

Room Inspection and Searches Policy

Inspection

The following inspection policies apply to College-owned or operated facilities:

  1. The College has free access to the premises at all reasonable times for the purpose of examining the same in order to make any alterations or repairs to buildings that the College may deem necessary for its safety or preservation.
  2. Every effort will be made to respect the privacy of individuals living in College-owned or operated living spaces.  However, College officials have the right to enter student rooms without prior notification to perform custodial, repair and maintenance services, or in the event of an emergency.
  3. Room inspections to check the conditions of College property will be announced in advance.  In the event of demonstrated damages, a charge will be made, roughly proportionate to the cost of removal, repair, and/or refinishing required.

Entry and Search

College officials may enter and/or search a student's room, vehicle, or other area, including personal property, in either a residence hall or other College-owned location or operated facility under any one of the following conditions:

    • If there is reason to believe that the room is being used for illegal purposes;
    • If there is reason to believe that the room is being used for a purpose that violates College policy;
    • If there is reason to believe that the room is being used for a purpose that violates health or safety regulations;
    • With consent of a resident of that room or unit, OR
    • When specifically authorized by the Vice President for Student Development, or by their designee.  Generally, student staff members enter student rooms after receiving consent from a College official.
  1. Law enforcement officers possessing proper legal documents have the legal right to search rooms, and whenever possible, a representative of the College will accompany the law enforcement officer conducting the search.

    Search Procedures

    • The search shall be conducted by Campus Safety or another non-student College officer designated by the official authorizing the search.  Student staff members do not conduct room searches.  An administrative staff member from the Division of Student Development will accompany the Campus Safety officer whenever possible.
    • Authorization will specify the reasons for the search, and the residents of that room will be notified of the authorization at the time of the search, if they are present.
    • A reasonable effort will be made to ensure that a resident of the room or unit is present during search.  If a resident of the room or unit is not present or cannot be found within a reasonable time period, at least one other student should be present as a witness, ideally a student staff member.
    • If a student has a concern about a search, the should contact Student Development immediately.  All complaints will be investigated.  If any evidence obtained is used in a Student Code of Conduct case, the manner in which it was obtained will be taken into consideration.

Seizure

  1. Any items violating College policies, or creating a health or safety risk may be confiscated anywhere on College premises.